Data Protection Information
Fraunhofer Institute for Mechanics of Materials IWM

 

The following pertains to the use of this website. As the party responsible for the data processing (controller), we process the personal data collected via our website and store it for the period required to achieve the specified purpose and to comply with the statutory requirements. The following text informs you of the data we collect and the way we process the collected data. We also inform you about data privacy rights as they pertain to the use of our website.

Pursuant to Article 4 No. 1 GDPR, personal data are all data referring to a specific or identifiable natural person.

 

Content

1. Name and Contact Information of the Person Responsible for the Data Processing (Controller) and of the Society’s Data Protection Officer

2. Processing of Personal Data and Purposes of the Data Processing

3. Transfer of Personal Data to Third Parties

4. Cookies

5. Web Analysis/Tracking

6. Social Plugins

7. YouTube

8. Your Rights as Affected Person

9. Information on Your Right of Objections According to Article 21 GDPR

10. Data Security

11. Timeliness of the Data and Amendments to this Data Protection Information

 

1.  Name and Contact Information of the Person Responsible for the Data Processing (Controller) and of the Society’s Data Protection Officer

 

This data protection information shall apply to the processing of data on our institute’s website www.iwm.fraunhofer.de/en by the controller, the:

Fraunhofer Society for the Advancement of Applied Research
Fraunhofer Gesellschaft zur Förderung der angewandten Forschung e.V.

Hansastrasse 27 c,
D-80686 München (Munich, Germany)

On behalf of your Fraunhofer Institute for Mechanics of Materials IWM (in the following referred to as “Fraunhofer IWM”) 

Email: info(at)iwm.fraunhofer.de
Telephone: +49 761 5142-0

You can reach the data protection representative of the Fraunhofer Society at the above address c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de.

Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as affected person.

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2. Processing of Personal Data and Purposes of the Data Processing


a) During your Website Visit

Every time you visit our web pages, our website servers save a protocol of your device accessing our website. This storage is temporary and lasts only until the automated deletion. Our website server saves the following access data until its automated deletion:

The IP address of the requesting device 

Access date and time 

Name and URL of the accessed data 

The transmitted data volume 

The message whether access was successful 

The used browser and operating system 

Name of the internet provider (ISP)

The referring website (referring URL)

The server processes this data for the following purposes:

  1. To enable the use of the website (link connection)
  2. Administration of the network infrastructure
  3. Appropriate technical and organizational measures to ensure IT systems and data security commensurate with the available state of the art technology
  4. Error analysis and damage prevention
  5. To offer user-friendly service
  6. To optimize the Internet’s offerings

Legal foundations for the above processing purposes:

Processing in response to a website visitor according to numbers 1-2 Article 6 para. 1, page1, lit. b (requirement for compliance with provisions of the website user contract)

Processing pursuant to numbers 3, Article 6 para. 1, page 1, lit. c GDPR (legal obligation to implement technical and organisational measures to ensure secure data processing according to Article 32 GDPR and Article 6 para. 1, page 1, lit. f GDPR (legitimate interests in data processing for the network and information security) as well as  

Data processing pursuant to numbers 4 – 5, Article 6 para. 1, page1 lit. f GDPR (legitimate interests) - our legitimate interests in the processing of data are based in our desire to offer user-friendly optimised web pages. Our legitimate interests may also include direct advertising.

After the specified period of 30 days, our web server automatically deletes the above-mentioned data. To the extent that data are processed longer for purposes according to numbers 2 – 5, we will anonymize or delete the data as soon as their storage no longer serves the respective purpose(s).

Furthermore, we place cookies on the devices of our website visitors and use analytical services. For more information on the use of cookies and analytical services, please see Sections 4 and 5 of this Data Protection Statement.

 

b) Visitor Registration for Events

On a regular basis, we invite website visitors to different kinds of events. Our website visitors may be required to register online for these events.

In order to register online, our website visitors have to provide required data. This data includes:

First and last name

Address

Email address

Should we request additional required data, we will specifically identify this as “required” (for example, using an *). In addition, our website users often have the opportunity to volunteer additional information.

We process the required data mostly to identify you as event participant and to reserve a place for you. In addition, we agree with you on the type of event, provide you with information for and after the event and overall ensure that you enjoy your participation and the event proceeds smoothly. The volunteered data help us to plan and organize our events in tune with your interests and age.

We collect the data in response to the enquiries of interested parties. According to Article 6 para. 1, page 1, lit. b GDPR, the data collection is necessary for the mentioned purposes, to perform according to the participation contract and to meet the conditions precedent to entering into the participation contract.

To accept registrations to events from our online visitors, we commissioned the service provider Mailingwork GmbH, Birkenweg 7, 09569 Oederan (“Mailingwork”). The purpose of working with the service provider is the professional administration of online registrations. This service requires storing the collected required data on the servers of Mailingwork in Germany.

We have entered into an order processing contract with Mailingwork. By signing this contract with us, Mailingwork agrees to process the data on our behalf according to the general data protection regulation (GDPR) and that the company shall guarantee the rights of the affected persons.

We store data, which we collect in context with registrations to events, for six (6) months providing you did not agree to a longer storage period as outlined in Article 6 para. 1, page 1, lit. a GDPR.

In some cases, (for instance, our Fraunhofer IWM Seminars) registration is not necessary but website visitors are offered the opportunity to sign up to be alerted about events which will occur in the future. In these cases, we only collect your email address and treat personal information in an identical fashion as outlined in point ”c” below: “Subscriptions to our Newsletter”.

Occasionally, we organize “internal” events; in these cases, we may invite employees of this and other Fraunhofer Institutes to register for these events. While events such as this are not open to the general public, in these cases, we collect and treat personal information in an identical fashion as outlined in the preceding passages of this section (“Visitor Registration for Events”).

Upcoming internal events:
"Cluster Programmierbare Materialien” in Frankfurt a.M., Germany, Sept. 19-20, 2018

 

c) Subscriptions to our Newsletter

We only collect your email address. Additional information can often be provided voluntarily. Only if you explicitly agreed to it pursuant to 6 para. 1, page 1 lit. a GDPR, will we use your email address to send our regular newsletters to you. The newsletters contain information about our institute and other facilities and events of the Fraunhofer Society (Fraunhofer e.V.)

After you have subscribed to our newsletter, we will email a subscription confirmation to you. You must confirm the receipt of this email to receive our newsletter. This is known as a double opt-in procedure. For us, your email response serves as confirmation that you are in fact the person who subscribed to our newsletter.

You may opt out of receiving our newsletter at any time. At the end of each newsletter, you will find a link, which makes opting out easy. Alternatively, feel free to express your desire to cancel your subscription by email: info(at)iwm.fraunhofer.de.

Once we have received your cancellation of the newsletter subscription, we will immediately delete your email address from our distribution list.

Our service provider, the Mailingwork GmbH, Birkenweg 7, 09569 Oederan (“Mailingwork”) sends our newsletter to your email address on our behalf. Mailingwork stores the email addresses of our newsletter recipients on their servers in Germany on our behalf.

Mailingwork uses the data of our newsletter subscribers for the purpose of sending and evaluating newsletters on our behalf. For this purpose, we entered into an order processing contract with Mailingwork. Through the company’s signature under this contract, Mailingwork, agrees to process the subscriber data in compliance with all General Data Protection Regulations (GDPR) and to guarantee the rights of all affected persons.

Mailingwork assures that personal data are protected in a comprehensive way from unauthorized access. Mailingwork is barred from using the data provided by our newsletter subscribers to contact the subscribers themselves and is not authorized to transfer the subscriber data to third parties. As a reliable email sending service, Mailingwork is certified by the Certified Senders Alliance.

 

d) The Use of Contact Forms

We offer website visitors the opportunity to contact us via a form on our website. To enable you to communicate with us via this form, we request the following data:

Title, name, address

Email address

Message 

We need this required data to learn who contacted us and to process the user request.

We process the requested data in response to your enquiry and we can, if you explicitly wish, send you information via postal services.

Our purpose is to answer your query in pursuit of our legitimate interests pursuant to Article 6 para. 1, page 1 lit. f GDPR.

Once we have satisfied the enquiry via contact form, we will immediately delete the collected personal data.

 

e) The Use of Online Shops

We offer an online shop on our website. In this shop, visitors may order yearly reports or press releases free of charge as a single order or as a subscription. As part of this process, we collect the following required data:

Title 

First and last name 

Address 

Email address 

The collecting and processing of these data have the following purposes:

To identify you as our contract partner

To check the provided data for plausibility

To complete the order processes 

The data processing is triggered by your request. It is required to process your order and transact the processes preceding the contractual relationship according to Article 6, para. 1, page 1 lit. b GDPR. In the process, we use your email address to send you an order confirmation. We use all collected contact data exclusively to handle possibly required inquiries in context with your order. 

We only store personal data collected in this context as long as it takes to fulfil the contract. If you have a subscription we store your data until you cancel your subscription. With single orders we delete personal data immediately after delivery.

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3. Transfer of Personal Data to Third Parties

 

With exception of the above-mentioned cases of data processing by service providers on our behalf (see event registrations, newletter subscription, use of contact forms), we give your personal data only to third parties (i.e. to natural and legal persons other than you, the affected person), the controller or the service provider or his/her vicarious agents under the following circumstances:

You consented explicitly to the data transfer to a third party according to Article 6 para. 1, page 1 lit. a GDPR

The data transfer is required for the contractual performance of the contract with you according to Article 6 para. 1 page 1, lit. b GDPR

  • Data transmission to the mail order firm which will deliver the goods you ordered
  • Payment data transmission to payment service providers and credit institutes for payment transactions

We are legally obligated to surrender the data to financial or judicial authorities according to Article 6 para. 1, page 1 lit. c GDPR

Giving your data to third parties is required to exercise, enforce or defend legal claims, and there is no reason to assume that you as an affected person could have an overriding interest worth protecting in the non-transfer of your personal data according to Article 6 para. 1 S. 1 lit. f GDPR. Such a data transfer to government and/or law enforcement authorities may occur in cases of attacks on our IT systems. 

Third parties may use the transferred data only for the above-mentioned purposes.

If you have registered for an event, it may be necessary in the course of the contractual performance that your personal data are transmitted to an external organizer. The confirmation of your event registration will name the event organizer and tell you whether he/she is an external organizer. This event organizer will not only organize and manage the event but also process the registration data.

Apart from that our websites are hosted by Fraunhofer Society for the Advancement of Applied Research, Hansastraße 27c, 80686, München (Munich, Germany) exclusively on servers in Germany.

The transfer/transmission of personal data to countries outside the EU or an international organization shall be excluded.

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4. Cookies

 

We use server-side cookies. Cookies are small files, which are automatically created by the browser of the user device and stored in your device (PC, laptop, tablet, smartphone or similar device) when you visit our website. Cookies do not harm your computer, and they do not contain viruses, Trojans or other malware.

Cookies contain information pertaining to the specific device which accessed our website. However, this does not give us direct knowledge of your identity.

One reason for us to use cookies is making the use of our website more convenient for you. We use session cookies to allow session controls such as controls for inserting data into forms or saving shopping carts. At the latest, session cookies are deleted when you close your browser.

We use temporary cookies to optimize the user-friendliness of our website. Your device stores these cookies temporarily for a specific time. The next time you visit our website, our server will recognize your device as prior visitor and remember your settings and preferences. You will not have to enter these parameters again.

We also use cookies to gather data for our website statistics. This helps us to evaluate and optimize our web offerings (see Section 5). These cookies allow us to recognize repeat visits from your device. These cookies will be deleted automatically after a specific time.

The data obtained with the help of cookies serve us to pursue our legitimate interests as website owners and serve the legitimate interests of third parties according to Article 6 para. 1, page 1 lit. f GDPR.

Most browsers accept cookies automatically. However, you are able to configure your browser in such a way that the application does not store cookies on your computer or always shows an alert before storing new cookies. The complete deactivation of cookies may prevent you from using all functions on our website.

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5. Web analysis/Tracking via LeadLab

 

For our website, we use the Leadlab service of the service provider Wiredminds GmbH and the company’s pixel counting technology to analyze the habits of our website users. The analysis helps us to optimize our website. The service allows us to recognize which companies visit our website. The data does not enable us to identify users directly.

In context with the Leadlab web service, we use cookies and tag pixels (also known as web or tracking bugs). These cookies and tag pixels allow our service to analyze how our website visitors use our website. The cookie stores information including personal data on the behavior of website visitors and transmits this information directly to Wiredminds if Wiredminds does not collect it directly. Wiredminds uses pseudonyms and anonymizes the data whenever possible before processing and analyzing the data and creating a user profile.

Without your specifically given explicit consent, neither Wiredminds nor we use the so collected data to identify you personally, and your personal data are never comingled with data under a pseudonym associated with you.

To the extent that the web analysts collect IP addresses, these addresses are stripped of their last control number block upon collection to anonymize the addresses instantly.

You find the data protection statement of Wiredminds on this website.

The provider processes the statistical data based on our legitimate interests in the optimization of our online offerings and our web presence according to Article 6 para.1 lit. f GDPR. Wiredminds processes the data on our behalf, and we have entered into an order processing agreement with Wiredminds. Wiredminds agrees to process the data on our behalf and in compliance with the General Data Protection Regulation (GDPR). Wiredminds also agrees to protect the rights of the affected persons.

Should you wish to reject the collection of data and the analysis of your user activities, you can deactivate JavaScript and cookies in your web browser. Furthermore you can reject the collection and storing of data at all times regarding the future. To object to WiredMind’s services please follow this link: https://statistik.fraunhofer.de/track/optout.php?lid=dd5f86817814da995faf987490edd266&lang=DE

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6. Social Plugins

 

We use social plug-ins (media buttons) on our website. These are small box-like buttons. Click on them to place the content of our website under your profile in social network sites and/or to "share" or "like" our website..

If you click on such a button, a link will be established between our website and the social network to which you subscribe. Aside from the respective content, the social network provider will receive other personal information. This includes the information that you visit our website at that time.

For the integration of the social plug-in we use the Shariff Solution. This solution prevents your device from creating a link to the social network merely because you visit a website featuring a social plug-in button without clicking on it. This means that a link is only established if and when you click on the social plug-in button.

We integrate the following social plug-ins on our website:

a) Facebook Sharing of Facebook Ireland Limited

Sometimes, information is transmitted to the US domicile of the parent company Facebook Inc. This company complies with the data protection regulations of the “US Privacy Shield” and is registered with the “US Privacy Shield” Program of the US Department of Commerce.

Purpose and scope of the data collection and further processing and use of the data by Facebook, your user rights regarding your relationship with Facebook as well as your ability to influence your privacy rights by changing your browser settings are subject to your privacy agreement with Facebook. Please consult the Facebook Data Protection Statement.

b) Google+ Sharing Google LLC

Google complies with the Data Protection Regulations of “US Privacy Shield” and is registered with the “US Privacy Shield” Program of the US Department of Trade.

Please find more information on Google data protection in the Google Data Protection Declaration.

c) Xing Sharing by Xing SE

Please find more information on Xing data protection in the Xing SE Data Protection Declaration.

d) LinkedIn Sharing by LinkedIn Ireland Unlimited Company

Please find more information on LinkedIn data protection in the LinkedIn Data Protection Statement.

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7. YouTube

 

Based on the agreement according to Article 6 Para. 1, page 1 lit. f GDPR, we use components (videos) of YouTube, LLC, 901 Cherry Avenue, 94066 San Bruno, CA (USA) (in the following referred to as “YouTube”), a company of Google Inc., Amphitheatre Parkway, 94043 Mountain View (USA),  (in the following referred to as “Google”).

In the process, we use the “extended data protection mode” option provided by YouTube.

Upon requesting an Internet page with embedded video, our website connects to the YouTube servers and renders the content on the Internet page using your browser.

According to the information provided by YouTube, in the “extended data protection mode”, your data will be transmitted to the US YouTube servers only while you watch the video. The transmitted data include the Internet page you just viewed and device-specific data including your IP address. By clicking “play” on the video you agree to this mode of transmission.

Should you be logged into your YouTube account at the same time, YouTube will associate these collected data with your member account. You are able to prevent this by logging out of your YouTube account.

Google complies with the data protection regulation of “US Privacy Shield” and is registered with the “US Privacy Shield” Program of the US Department of Trade.

You find further information on the data protection in context with YouTube in the Google Data Protection Regulations.

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8. Your Rights as an Affected Person

 

You have the following rights:

According to Article 7 para. 3 GDPR, you have the right to revoke any consent declaration at any time, which you may have previously given to us. This has the consequence that we are no longer privileged to continue the respective activity

According to Article 15 GDPR, you have the right to demand information on your personal data which we have processed. In particular, you have the right to information on the following: purposes of the data processing, the categories of personal data, the categories of recipients to which we transmitted/disclosed or will transmit your data, the planned storage periods of data, the existence of the right to correction, deletion, restriction of processing and objection, the right to appeal, the right to know the origin of data in the event that we did not collect these data, the right to meaningful and detailed information on the existence of automated decision-making including profiling

According to Article 16 GDPR, you have the right to the correction of incorrect and/or the completion of incomplete personal data in storage at the Fraunhofer Society

According to  Article 17 GDPR, you have the right to the deletion of your personal data providing the deletion does not interfere with the execution of the right to the free expression of opinions and with the compliance with legal obligations, providing the deletion is not against public interest and providing the deletion does not hamper the enforcement, execution or defence of legal claims

According to Article 18 GDPR, you have the right to restrict the processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is illegal but you reject the deletion of these data and we no longer need the data while you still need the data to enforce, execute or defend legal claims or you have raised an objection against the data processing according to Article 21 GDPR

According to Article 20 GDPR, you have the right to receive the personal data you provided to us in a structured, well-established and machine-readable format or to demand the transmission to another authority and

According to Article 77 GDPR, you have the right to complain to a superior authority. As a rule, you may find such authority at your place of residence, your workplace or our company domicile.

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9. Information on your Right of Objections According to Article 21 GDPR

 

You have the right to object at any time against the processing of your personal data, based on Article 6 para. 1, lit. f GDPR (data processing in the public interest) and Article 6, para. 1, lit. e GDPR (data processing based on fair balancing) for reasons which arise from your specific situation. This shall also apply to the profiling as prescribed by Article 4 No. 4 GDPR, which is supported by this provision.

Once you file an objection, we will no longer process your personal data unless we can establish compelling evidence which is worthy of protection and outweighs your interests, rights and privileges or unless the processing serves the enforcement, exercise or defence of legal claims.

To the extent that your objection addresses the processing of data for direct advertising, we will stop the processing immediately. In this case, citing a special situation is not required. This shall also apply to profiling in as far as it does not relate to such direct advertising.

If you would like to claim your right to object, please send an email to datenschutz@zv.fraunhofer.de.

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10. Data Security

 

We transmit all your personal data using the generally used and secure encryption standard TLS (Transport Layer Security). The TLS protocol is a proven and secure standard. Bankers use the standard for online banking transactions. You recognize a secure TLS connection by the s following the http (https://...) in your browser URL or by the lock symbol in the lower section of your browser.

We use suitable technical and organizational safety procedures to protect your data against inadvertent or wilful manipulation, partial or complete loss, destruction or against the unauthorised access by third parties. We constantly improve these security measures as technology advances.

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11. Timeliness of the Data and Amendments to this Data Protection Information

 

This data protection information as amended on May, 25 2018 is currently applicable.

Due to improvements of our website and website offers or based on statutory or government standard, it may become necessary to amend this data protection information. You find the latest applicable data protection information by clicking the link on this website: https://www.iwm.fraunhofer.de/en/data_protection.html. You may read or print this updated and amended version at any time.

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